Job Title: Purchasing Administrator
Department: Procurement / Supply Chain
Reports To: Purchasing Manager / Procurement Lead
Location: Galway
Contract Type: Permanent

Job Purpose
The Purchasing Administrator supports the procurement function by processing purchase orders, maintaining supplier records, monitoring stock levels, and ensuring the efficient and timely procurement of goods and services. This role is essential for maintaining accurate data, controlling costs, and supporting operational continuity.

Key Responsibilities

• Raise, process, and track purchase orders in line with company procedures.
• Liaise with suppliers to confirm pricing, lead times, delivery schedules, and resolve issues.
• Maintain accurate supplier records, contracts, and documentation.
• Monitor inventory levels and coordinate replenishment with internal departments.
• Assist with invoice matching, price verification, and resolving discrepancies with suppliers and finance.
• Update ERP/MRP systems with order details, delivery notes, and status changes.
• Support tender processes, quotation requests, and sourcing activities as required.
• Generate procurement reports, including spend analysis, stock usage, and supplier performance.
• Contribute to continuous improvement initiatives within the procurement function.
• Provide general administrative support to the purchasing team.

Skills & Competencies

• Strong attention to detail and high accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to prioritise tasks and manage time effectively.
• Strong numerical and analytical skills.
• Problem‑solving mindset and ability to manage issues proactively.
• Team player with the ability to work independently when needed.

Experience Required

• Previous experience in a purchasing, procurement, supply chain, or administrative role.
• Experience using ERP/MRP systems (e.g., SAP, Oracle, Sage, Dynamics).
• Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP beneficial).
• Experience working with suppliers, order processing, or stock management advantageous.

KSGalway

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Gi Group Holdings Recruitment Limited are proud founding members of Menopause in business, pledge members for Neurodiversity in business, Disability committed members, Gold status pledge members for the Armed Forces Covenant, and Bronze trail blazers for Racial Equality matters.

Gi Group Holdings Recruitment Limited group of companies includes Gi Recruitment Limited, Draefern Limited, Gi Group Recruitment Ltd, INTOO (UK) Limited, Marks Sattin (UK) Limited, TACK TMI UK Limited, Grafton Professional Staffing Limited, Encore Personnel Services, Gi Group Ireland Limited and Kelly Services (UK) Ltd. Gi Group Ireland Limited are acting as an Employment Agency in relation to this role.

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